Record Ownership

Updated 2 years ago by Niall Clifford

In Maximizer, many entries have an Owner field, or Full Access and Read Access fields. These fields control who can view or edit the entry. Users can access their own private records, all publicly owned records, and private records owned by their group.

Sometimes it’s important to allow users to have private entries because some entries aren’t meant to be shared with your entire organization. In Maximizer, it’s possible to specify Full Access and Read Access to specific users or groups for each entry in the Address Book. In addition to Address Book entries, you can specify ownership of notes, documents, and other types of entries.

When a user creates a new Address Book entry, he or she can designate access for that entry. Full Access or Read Access can be granted to specific users or groups, or it can be Public.

To be able to use the Full Access, or Read Access fields, the user must have the “Allow private entries” access right enabled.

Field

Value

Description

Owner

Public

All users can view and modify the entry, regardless of their user or group security settings.

 

User

Only the specified user can view or modify the entry.

 

Group

Only members of the specified group can view or modify the entry, regardless of their user or group security settings.

Full Access

Public

All users can modify the entry, regardless of their user or group security settings.

Note that the Read Access field becomes disabled if Full Access is set to Public.

 

User

Only the specified user can modify the entry.

 

Group

Only members of the specified group can modify the entry, regardless of their user or group security settings.

Read Access

Public

All users can view the entry.

 

User

Only the specified user can view the entry.

 

Group

Only members of the specified group can view the entry.


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