Send Email Notification as iCalendar Files

Updated 3 years ago by Celina Kwan

Email invitations with iCalendar attachments are always formatted as plain-text, even if the default appointment email template for invitations is HTML.

In your Calendar/Hotlist preferences, you can specify that iCalendar (.ICS) files are attached to appointment email notification sent to Address Book entries. Appointments are automatically added to the calendar of Address Book entries receiving the notification if they use calendar applications that support the iCalendar file format. Maximizer users do not receive iCalendar file attachments.

If an attendee responds to an iCalendar notification, the response is sent to the Maximizer user who created the appointment. When you receive a response to an iCalendar notification, you are alerted that the original appointment does not exist. This message refers to the status of the appointment in your email application, not the status of the appointment in Maximizer. The iCalendar response does not modify the appointment in Maximizer.

  1. In the top-right corner of the page, click on the gear icon to select Preferences.

The Personal Preferences dialog box opens.

  1. Click Other Preferences.

The Preferences dialog box opens to the Calendar/Hotlist tab.

  1. From the Email appointment notification drop-down list, select Ask or Always.

  1. Select Include the iCalendar (.ics) attachment.

  1. Click OK to save the changes.

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